Why Are Electronic Signatures a Better Choice?

Companies create contracts and legal documents for clients, investors, and their partners.

23:19 29 August 2021

They have access to software that speeds up the delivery process for the documents. If the company needs a signature, they don't have to wait a long time. The business can use electronic delivery options for the documents and get signatures faster. 

 

With electronic signature programs, the app or software applies a signature to the document for the business. The signed document appears in the company's user account for easier access. They receive notifications at each stage of the process. Once they receive the signed copy, the client and the business must fulfill all terms of the contract or legal document. 

 

Access to Signatures Without Delays

 

With the software, the company sends a link to the client or business partner through a fax or email. The recipient clicks on the link, and the software redirects them to the document. They complete any additional details on the document via their preferred device.

 

At the end of the document, they type in their signature into the form, and the software applies the signature to the document. Businesses can learn more about electronic signature software by visiting mSign for more information now. 

 

Avoid Duplicates and Alternative Documents

 

By applying an electronic signature, the business avoids duplicates of the document and prevents unauthorized changes. The company receives a signed copy of the document they sent, and they won't have to worry about document changes they didn't approve previously.

 

Once the signature applies to the document, it is legally binding. The recipient must fulfill the terms of the contract or document. The recipient won't have access to the document without following through and signing the document.

 

Authenticated Signatures for Businesses

 

Business owners need authenticated signatures on the documents and contracts. The client or partner must complete the entire process through the software. The system adds a certificate and data signature to the transmission to prove that it was sent from the company to the correct recipient. 

 

They must use an email address or fax number that is connected to the recipient. The software may provide a confirmation that the recipient received the link. It will also verify that the recipient has signed the document and send a confirmation when the service provider receives the signed document.

 

Minimizing Fraud and Tampering with Documents

 

Companies send the link for the document to the client or business through the software. The software will provide a read-only document with electronic aspects. The client or business can only change the portions available through the software. The business doesn't provide credentials that allow the recipient to alter or remove any verbiage in the document. 

 

The software blocks all potential fraud or tampering with the documents. The document remains secure throughout the process, and only parties with adequate credentials are allowed to make changes. Once the recipient signs the document electronically, they cannot make any changes. If they want to request changes, they must contact the business owner.

 

Legally Binding Documents and Contracts

 

Electronic signatures are just as valid as if the signer completed the signature in person. Once they sign, the business owner enforces all the terms that appear in the document. If the signer fails to fulfill these obligations, the company can seek legal action through the courts. A breach of contract could lead to litigation and monetary awards. 

 

Any document that someone signs through the software is legally binding and enforceable through the court. The recipient should review the entire document before applying their signature electronically.

 

Verified PINs and Passwords

 

The company provides a personal identification number for the client or business. The software may request the PIN number to verify the signature and validate it. The owners could use a password to sign into the software. The business owner provides a password or PIN for the signer through secured socket layers and high-grade encryption. This makes it impossible for another party to obtain it. 

 

A review of the electronic signature will show the recipient used the PIN or password after applying their signature. The verification techniques can confirm that the recipient completed their signature as directed by the company.

 

Better Tracking for Legal Documents and Contracts

 

After the customer receives the link for the electronic signature, the company tracks their actions through the company user account. It updates when the customer accesses the document, when they sign it, and when they submit the document for review. The process is much faster than sending documents through non-electronic means.

 

The business gets a full record of all actions and confirmations. They have records showing the customer received the documents, signed them, and returned the documents to the company. Tracking information for legal documents and contracts gives the business credible evidence if they have to go to court.

 

Faster Turnaround Time

 

Companies that mail legal documents have to wait for the client to receive them and return the signed documents. Standard mail services cause delays and prevent faster-paced business processes. It takes too much time to wait for the postal service to get the documents back to the company. 

 

Electronic signature software speeds up the process. The recipient gets the signed document back to the company in minutes. The company can move forward with the terms of the contract. If they are starting a new venture, they get operations started immediately. The electronic signature programs provide a faster turnaround time than any other delivery method.

 

Businesses progress through new projects faster if they use electronic signature software. The applications provide their clients with a link delivered via email that redirects them to a signature page. The customers cannot alter or modify any portion of the document when they receive it. They add details on blank lines only and add their signature. 

 

The process is faster than traditional delivery methods. Businesses can secure legally binding contracts faster and decrease the chances of reverse decisions. Clients receive the services or products after they sign the document electronically. The process streamlines business operations and improves business partnerships.