How Timesheet Makes Any Business Stress Free

09:52 16 January 2020

There are dozens of tools out there that attempt to streamline businesses, make work more hassle-free, create better collaboration, and much more. But, few actually do as well and provide as much help as a timesheet. It’s time to know about how they can help you and use them at work regularly. 

What Is a Timesheet?

A timesheet is a data table that is simply used to know what employees are working on and how much time they spend on individual tasks, including how much time they spend on calls, dealing with clients, peculiarities of a project, and so on. While this was often done with a pen and paper long ago, all modern companies now use a digitized format of a timesheet to keep track of their billing, maintain their budget, and adhere to deadlines. Without it, it’s easy for things to become chaotic, difficult, and slow. All that will cost you money and lead you to put in extra time and effort to sort your business out. That’s why using timesheets has become a necessity in all businesses.

Why Are Timesheets Important?

Timesheets are applied to almost everything that has to do with your business. They are extensively used for payrolls, project management, and freelance work. To be able to fairly bill a client or pay an employee, you need to accurately calculate how much time was spent on different tasks. If you don’t have an accurate record, then the billing process can also be inaccurate. Because timesheets have so many advantages, we’ll tell you right now how your business and employees will benefit from using a timesheet on a daily basis.

Organization

Simply put, timesheets will organize the way you work. A successful business needs structure while also maintaining a dynamic work environment. Your team needs to be on the same page as much as possible. Companies that don’t do that are way less efficient and can look less professional. Template timesheets help you create and maintain that structure. If the sheer number of options proves overwhelming, then ExcelTemplate.net is a good place to start, as experts recommend that you flexibly choose from daily, weekly, biweekly or monthly templates based on your needs. How often a timesheet needs to be handed in depends on the nature of your business and what you see fit, but it’s often suggested to hand it in daily to avoid long gaps where information can be missed. 

Simple Payroll Process

Throughout any given workday, timesheets aide employers track work hours, leaves, increases, and modifications for processing payrolls. This provides more accuracy and prevents errors that often show up in payrolls. Even in smaller businesses with few employees, this can be a grueling process if you don’t have a tool to make it easier. For businesses of all sizes, a timesheet can be indispensable for the HR department.

Time Monitoring

You should be able to know exactly how your time is invested. With a timesheet, you can easily spot areas where you need to invest more time and areas of work that you need to spend less time on. This gives you the opportunity to optimize specific areas of work.

Fewer Costs

Every step is taken and every task done in business costs money. You want to be able to compare the output of workers and employees with the time they put in. Both internal and external projects must be tracked, and you’ll be able to know how profitable projects are and when you expect to break even. It’s very difficult to know these financial details without using a timesheet.

Billing Customers

Without a timesheet, you will have constant calls from clients who want updates on the status of projects as well as billing information. It can be easy to miscommunicate information when information is scattered or when the data is kept with only one person. 

Easier Planning

There is always a difference between planning and reality. Often times, without the right tools, business plans and reality look nothing alike. Yet, once you get used to using sheets, you’ll find that it’s easier to plan ahead for future projects. When you’ve already tracked a project, you’ll have a much better and more accurate idea of how the next similar project will go. You will know where and when to drive in more money, effort, and time to achieve the results you expect. A timesheet isn’t about making employees work more or harder, but it’s about understanding their workload and giving them a sense of achievement when tasks are done on time. You might be overworking employees without even noticing. You want to distribute work in a balanced manner and allocate time and effort to the right tasks. If you’re not using a timesheet yet, it’s about time to do so and witness its advantages yourself.