Top Tips for Finding the Best Portable Display Stand Equipment for Hire

12:09 16 November 2018

If part of your job involves attending conferences, exhibitions, trade fairs and other large events, where you represent and promote your company the chances are you need various items of display equipment.

If you are limited to opportunities where these things are provided then you probably know you are missing out on plenty of possible sales or useful contacts, so it makes sense to invest some cash in buying these things yourself.

Still, when a business is very new, doesn’t have much need for exhibition stands to make buying them cost effective, or if cash flow or budgets get in the way there is a very reasonable alternative route – which basically involves hiring portable versions of the display stand equipment you can make good use of.

The range of portable display stand equipment available for hire

It is generally possible to find a wide range of useful items to choose between, including:

• Banner stands – which can be roller style, double sided, or used as a backdrop. Several width choices are generally available.
  
  
• Tension banner stands – strong and easy to assemble, or to switch the images.
  
  
• Pop-up banners – often the cheapest, and the easiest portable display equipment to use.
  
  
• Rigid sign stands – these are often suitable for both indoor and outdoor use.
  
  
• Pop-up stands – basically a lightweight frame which you can hang panels on.
  
  
• Literature stands – ideal for promotional literature, brochures etc.
  
  
• Folding panel kits – a versatile way to display key information on posters, these come in various size and shape configurations.
  
  
• Tablet device displays – invaluable when you use tablets as part of your sales strategies.

Hiring equipment has other benefits too, for example if you are attending an overseas conference or event many hire companies have contacts around the world, so you could arrange everything with a native English speaker rather than relying on finding the right deal once abroad.

Don’t underestimate the need to pick the right display equipment

Whatever field you are in there is only ever one chance to impress possible customers or business contacts – and that’s the first one. So it makes sense to get the most out of every event you attend by hiring the best possible display equipment.

In this case ‘best’ means the right items, at a price you can reasonably afford, and of a quality that will not undermine the impression you are trying to make.

These criteria mean no two businesses will have the exact same needs, but anyone looking to hire these items can make use of the following tips to help make sure they find the great portable display equipment that they are looking for.

Tip 1 – Always check what a company includes in its equipment hire packages

Hiring this kind of equipment should reduce stress not increase it, which could be the end result if you find yourself saddled with unexpected expenses, say for design services which are not optional. [Many hire companies also offer design and printing services, which may be a good option f you don’t have prepared materials or your own contact.]

Tip 2 – Check sizings carefully

If you are providing your own graphic design work you need to be sure it will fit, and if you are responsible for transporting the items you want to be sure they will fit into the space you have available for transporting them.

Tip 3 – Ask the hiring agency about their insurance provision

Hiring display stand equipment generally means you have no alternative to turn to for back up, so it pays to understand the hiring company’s insurance provision. If the items are not provided or are damaged in some way will you be eligible for compensation?

Ideally there would be a way of contacting someone to remedy such issues, but either way, having faulty, damaged or missing items of display equipment could easily lead to unwelcome problems.

Tip 4 – Check online reviews

Looking at several different sources for reviews, (rather than relying on those published on a hire company’s website), is a good way to get insight into how a business operates. Look at their social media presence too.

Tip 5 – Look for options which may appeal

Portable equipment can still be heavy or bulky, and depending on the location of both yourself and the venue you intend to use it at, it may suit you better to have the items you hire delivered to the venue directly, and then collected again when no longer needed.

Or you may prefer to have someone set up the display equipment for you ahead of time, a useful option when time is tight.

Tip 6 – Don’t be swayed solely on pricing

There’s no need to pay over the odds, but sometimes the best bargains may not be the best fit. For example, if a display stand hire company doesn’t have all of the key pieces you really need but are the cheapest around it may be tempting to cut corners and settle for less – but before doing that think critically, and be sure you can really do without a particular item, or items.

Tip 7 – Consider hiring custom made display stand equipment

That may sound like an oxymoron, but there are companies around who will create such things to a decent standard but designed to only last or one or possibly two uses.

This allows those in a very competitive market to stand out from their competitors, as well as impress people who attend the event or exhibition.

Final Words

Hiring portable display equipment is commonplace in the business world, so there is plenty of choice when it comes to picking the best provider to meet your needs - if you’re in the UK then rent an exhibition stand from modex

The crucial thing is that you do plenty of research before making a firm decision, so you know exactly what you need, and can ask the right questions to make sure you get just that – the best portable display equipment for your particular circumstances.