The Benefits of Managed Print Services for Your Business

Managed print services are programs that print providers offer in order to manage your printing devices such as copiers, scanners, and faxes.

13:29 23 April 2020

These services enable organisations to improve productivity, efficiency, and information security by replacing consumables, monitoring usage, and ensuring that the organisation’s printing needs are met. The features will vary by supplier but can offer a variety of benefits to organisations of all sizes. Some of the key benefits include:

Improve Efficiency and Save Time:

The amount of time spent by employees on printing-related tasks can be frustrating. Using poorly configured software or old hardware to print, scan, copy or fax documents is just the beginning, not to mention the time spent working on hardware repairs or replacing ink cartridges and toners. A well-managed print service will identify such problems and include plans to reduce wasting employee time on print-related tasks, freeing up the workforce to focus on the important stuff rather than mundane maintenance tasks.

Reduced Costs:

Inefficiencies in a variety of areas are a concern for any organisation with a sporadic approach to their print setup. Maintenance costs can quickly add up and maintaining individual devices is more expensive compared with a cloud-based, automated system that does it all at scale. Managed print services from the KBS Group will link all your devices to a central monitoring system in order to ensure that replacement toners and any necessary repairs are delivered consistently, allowing you to save money by bulk buying supplies at a discount. In addition, it reduces the expense of holding unused inventory.

Improve Productivity:

The printing needs of an organisation can vary between departments. After an initial assessment of the company’s present and future needs, the managed print services provider will be able to put together a tailored recommendation for each department, which could include printing from mobile devices off-site or the need to print certain types of document formats and sizes that you use regularly, in order to boost productivity. In addition, another bonus of using a managed print service is frequent hardware updates which provide you with access to cutting edge printing technology when it is released. And, reputable managed print services will also typically involve staff training, allowing your employees to get up to speed with new workflows and hardware options.

Be Environmentally Friendly:

Reducing the amount of print, electricity and paper consumables that your organisation uses is a key part of being a responsible corporate citizen. Your managed print services package will offer a monitoring system in place that will allow you to identify and track your levels of print usage. This puts you in a better position to intervene early and reduce your environmental footprint as you go. A monitoring system allows you to easily determine where you are wasting consumables and where you can reduce them, both boosting eco-friendliness and helping save your organisation money.

Managed print services can be a very useful resource for organisations looking to save money, reduce their carbon footprint, and boost productivity. A managed print service will help free up time for your employees to spend on more important tasks and help keep everything running smoothly.