How To Implement New Technology In The Workplace Effectively

Companies implement new technology in the workplace to simplify tasks and increase productivity levels.

13:39 22 January 2020

However, without the right implementation strategy, the new software or system can have a counter effect on the workplace. When business owners fail to develop strong implementation strategies, they end up confusing their workers during the introduction of new tools. This leads to a decrease in efficiency and makes simple tasks more difficult. If you want to avoid confusing your employees and streamline the implementation process, you need to present solutions properly from start to finish. Learn how to implement new technology in the workplace effectively below.

Include Employees In Decision-Making

In order to implement new technology in the workplace effectively, you need to include your employees in the decision-making process. Hold a meeting with your team and explain your reasons for wanting to introduce new solutions to the company. Provide examples of how the technology can increase productivity levels and make everyday tasks simpler. If your employees use a container registry by JFrog, explain how the technology will work with your existing cloud applications. After you complete your presentation, ask employees what they think about implementing new solutions alongside existing processes. Inquire about the specific solutions that they think would best benefit the business. By including employees in the decision-making process, you show them that you value their opinions. This alleviates resistance and will make the technology implementation process much smoother. 

Recognize Learning Styles

In addition to including employees in the decision-making process, it is imperative that you recognize the various learning styles in your team. Each employee prefers different teaching methods. One worker may learn new technology quickly during in-person training sessions. Another might need to watch a tutorial video several times to understand the new functions, capabilities and processes involved in a new system. Moreover, other team members might need one-on-one direction or learn through the internet. You need to recognize every employee's learning style to ensure they can grasp the new processes. This is a crucial step to implementing new technology in an organization. 

Create An Easy Onboarding System

Moreover, you need to create an easy onboarding system if you want to implement new technology effectively. Your onboarding system should make learning new technologies as simple and as engaging as possible. Create a FAQ section in your system where employees can go for tutorial videos and instructions. That way, your workers will never feel like they are on their own with the new software solutions and platforms. Another great tip for creating an easy onboarding system is to offer your employees incentives. Incentives encourage workers to try their best during the onboarding process and motivates them to learn new technology fast.

Transfer Content To New Software

Another critical step to take when implementing new technology is to transfer old content to new software. Since this can seem like a tedious task at first, it is best to begin with the most important company information. Identify the documents, platforms and files that your workers use the most each day. This makes implementation easier because employees are more likely to accept new technologies when they provide the critical information needed for day to day operations. While implementing a new technology, transferring content carefully is a key step in the process. 

Offer Post-Training Support

Finally, offer post-training support when implementing new technologies. Many times, employees perform well during training sessions, but still hit roadblocks when using new software. Ensure that these employees continue to implement the new tools effectively by creating a support system. Establish a way for workers to ask questions comfortably. You can set up a question box outside of your office where employees can drop their technology-related questions off at any time. Many business owners also utilize online platforms that allow workers to ask questions in a group messenger. That way, a worker can receive feedback even when you are not available. Offer post-training support to successfully implement new technology in the workplace. 

If you want to introduce new software solutions and/or platforms to your organization, you need to learn how to implement technology properly. Firstly, include employees in the decision-making process to alleviate any resistance. Recognize learning perspectives so you can train each employee efficiently. Moreover, create an easy onboarding system to engage workers during the implementation. Transfer your old content to your new software before allowing workers to use it as well. Lastly, offer post-training support to address questions and concerns as they arise. Complete these steps to implement new technology in the workplace effectively.