Create Your Perfect Outdoor Music Festival In These 6 Tips

Music festivals are where people go to escape the stress and mundane lifestyles of their daily life ...

14:19 02 December 2019

... and where they go to get a sense of freedom by connecting with their favorite performers and music. It’s a once in a lifetime experience and is often made memorable because the organizers take such care in ensuring that every single aspect is set up and arranged to perfection.

 

If you’re considering taking on the colossal task of organizing an outdoor music festival of your own and it’s your first time, it’s important that you really do your research well to understand every single aspect and factor that goes into making a music festival successful.

 

To get you started, we’ve collected 6 tips that help you create the perfect outdoor music festival.

1.    Timing & Planning

The first step that needs to be taken is to focus on the planning of the music festival as a whole. Depending on how big the festival will be, the number of hours or days it will span over, the number of acts and so on, you will need to ensure that you give yourself enough time to plan for this event. This is because bringing together every single aspect of the festival is a time consuming. Generally, it’s smart to give yourself over the expected time you believe it will take to set it all up. Keep in mind that in most cases, outdoor music festivals take a lot more work because you’re building everything up from scratch. You also need time to contact the acts and book them. Planning for the festival is time consuming and takes a whole team of professionals specializing in different areas to make it a success.

2.    Location

Finding the right location is imperative. It’s advisable that you have a couple of options in your mind so that you don’t hit a dead end if your first choice doesn’t work out. When looking for an ideal location, it’s important to keep a lot of factors in mind. The space needs to be large enough to accommodate the number of people you expect to attend, and it needs to be conducive to all kinds of amenities that you will be providing, such as bathrooms, lighting, sound and of course, the stage among many other factors.

3.    Budget

Running a successful outdoor music festival means that there are many working areas within it, and this means spending a considerable amount of money in each area to make sure that it’s done right and that you hire the right people to manage each area. So from the get go, while planning, it’s important to be able to work out an approximate number of what the expenses will be, and just as important to have a backup fund available in case any setbacks occur.

4.    Equipment

The next thing you want to look into is the equipment that will be needed. One of the most important is the sound setup, and you need to ensure that you have the right kind of speakers for your event. This will require a considerable amount of research done by your team, and you can check out this review to get a fair idea on where to start. The output of sound outdoors differs greatly from that which is used indoors, because it’s an open space so the quality of the sound needs to be managed to perfection. Things like the stage equipment and lighting are also extremely important.

5.    Permits & Operations

When you’ve decided on a location and worked out where you’re going to buy or rent your equipment from, you mustn’t forget to see what kind of permits you’ll need in order to have this festival. Having a music festival outdoors requires certain permits and they need to be taken care of to avoid any kind of issues with the authorities. Operations such as a first aid area, food vendors, toilets, and so on need to be contacted to see what it required in terms of setup and pay alike.

6.    Marketing

The most important area of the festival is the marketing department, because it’s absolutely useless to get all this work done if you have no one coming to the festival! You need a strong marketing team that is on board from the very beginning so they understand what it is they need to market and how to do it.

 

Planning an outdoor music festival is no easy task, and takes a full team of professionals in different areas to really bring it together to make it a successful and flawless event. If you stick to the 6 tips provided here, you’re bound to have a memorable and smooth sailing festival for sure!