5 Features a Virtual Data Room Must Have

Be it small or big, any decision that you take for your business should always be the right decision.

18:00 03 July 2020

A small wrong step, when it comes to business, can cost your business a lot of money and reputation. Choosing the right virtual Data Room for your business is indeed a tough and big decision as your business security depends on it. Therefore, it only makes sure that you do thorough research before getting a data room from a provider.

 

If you have no idea how to choose the right data room for your business, then worry no more. This blog is going to cover you with all the features that you need to know.

 

Here are some of the very important features that every data room must have:

 

Check Out the Document Control

 

Any good virtual data room should provide the ability to have security control over the document that you have to share with the third party. The ability to have this control should be provided for all kinds of devices and software—for example, windows, android, Macs, etc. So, you should always look for a data room that offers encryption of the documents and advanced documents processing and security policies.

 

Does it Apply A Dynamic Watermark?

 

A dynamic watermark of the documents shared through the virtual data room adds to the security of the document as they can’t be removed, and hence, the chance of the document to get leaked is reduced. Make sure that the data room you are going to offer a dynamic watermark that is not too dark that it makes it difficult to read the document and not too light that it is barely visible. It would be great if the provider of the data room offers customizable watermarks.

 

It Must Offer Secure Printing

 

In some cases, you may wish to grant the right to a user to print a document, yet not allow the user to be able to print to PDF. You may think that it is not a very important security feature, but that’s where you are wrong. Without this feature, the user is able to save the irrecoverable copy of the document in their computer that can be easily tampered with.

 

Monitor User Activity

 

The ability to monitor user activity in a virtual data room is of utmost importance. It allows you to generate detailed audit trails necessary for compliance and much more. Therefore, the data room you are going to get should offer a page to page user activity monitor so you can see who viewed the document and for how long they viewed it.

 

Reliable and Secure Cloud Infrastructure

 

The security of the business depends on the security of your data room as it contains sensitive information of both your business and clients. Therefore, you can’t risk security as it may cost you a lot of trouble and money. So, always make sure that the data room you are going to get has a reliable and secured cloud infrastructure.