4 Big Mistakes to Avoid With Your Staffing Software Data

Do you think you are hoarding yourself? You may be thinking of yourself: "I'm not like one of those crazy people on cable TV!" Really?

18:00 22 November 2020

What if I dumped your phone in the trash, deleted your social media account, and wiped out your computer? Just thinking about losing all your personal data may be enough to sweat cold. In reality, we are all hoarding, but our obsession lies in another kind of collection, or data.

 

The same applies to companies. According to a survey completed by IBM®, 90% of the world's data has been produced in the last two years. Some of it is personal data, but most of it comes from companies and technology companies. Although the amount of information collected is large, many companies struggle with how to leverage the data. In addition to the potential for profit, there are many potential pitfalls regarding the storage, management, and use of company data. Fortunately, we've identified the most common corporate data failures, along with simple solutions to prevent data dreams from becoming nightmares.

 

Here are the top four biggest mistakes you can make with your data:

 

1. Too few (or no!) Data backups

 

In a 2011 survey completed by Symantec®, only 50% of respondents said they had their own data recovery plans. Perhaps even more annoying is that only 28% of planning companies actually tested their backup solutions and found them to work. Are you at 50% without a data recovery plan? The server crashes and the hard drive fails. Power outages, fires, and natural disasters are rare, but they do occur. If you lose all your company data today, will you continue to do business tomorrow? What kind of data backup system do you have and how often do you back up? These are important questions that you don't want to answer after a major hardware crash.

 

Solution: Preparing in advance and preparing a set of protocols is the key to preventing unnecessary data loss. Schedule a nightly backup of your data. Make sure these backups are stored on the off-site server. That way, if your office building is flooded or a major power outage occurs, your data will be safe in an external location. This is an area where cloud computing may be worth a look. Cloud backups can be initiated by partnering with an offsite data center that can provide a secure environment for storing servers. When investigating site options, look for Tier 3 or Tier 4 data centers. High-rise data centers offer state-of-the-art equipment, top-level security, complete backup generators and can guarantee uptime of over 99.9%. Once you've selected your data center, you can set up automatic nighttime backups of your server files to the cloud to ensure that your data is stored safely and securely.

 

2. Sacrifice time accuracy and integrity

 

We are all busy. During normal working hours, many of us are attacked by non-stop emails, thrown into instant meetings, and other unexpected curve balls that prevent us from actually achieving our planned work items. I will throw it. As a result, we all seek time management advantages. You may want to reduce tasks that you think are less important or that you can postpone until a later date. Data entry and records management are one of those areas. In the staffing and tech staffing, this can mean neglecting to enter complete information for new applicants, jobs, or clients. "I'll talk more about it later ..." may be a common theme across the office. The problem is that it doesn't happen "later" and incomplete records can spread rapidly throughout the system, reducing operational efficiency.

 

Solution: Paying extra time and attention to ensure accurate data collection and record management will ultimately save future time and prevent future headaches. If time management is an issue, Barb Bruno, CPC, CTS, highly respected staff and hiring trainers and speakers offer some suggestions. She recommends creating a list of six important "non-negotiable" items to achieve each day. If email is overwhelming, she suggests that you set aside time at the beginning, middle, and end of the day to reply to your message. Other than these three times, keep away from your inbox and the distractions that accompany it. By partitioning the day, you can focus on completing your priorities and focus on the details of data system and record creation and maintenance.