10 Tips For Presenting Data Like a Pro

In this era of big data, businesses leverage insights through data analysis to formulate cutting-edge competitive strategies.

15:01 01 January 2021

But, the presentation of raw data in terms of figures and bullets will render your data ineffective to your stakeholders. As a result, organizations must present data in a comprehensive manner that is appealing to view. Enter data visualization. A pictorial form of data transforms large chunks of data into incredible insights that are both attractive and functional.

 

Data of different kinds like sales figures, research findings, and quarterly business reports imbibe a series of numbers to display to the audience. The best visual medium to exhibit this data to your investors is through PowerPoint presentations. By presenting your statistics in a textual form, you risk losing your audience's attention after a while. To deliver your data professionally, you must take cognizance of data visualization tools like charts, graphs, and diagrams.

 

Online platforms like SlideModel offer top-notch data presentation templates for you to design your perfect data slides. For example, utilize data information knowledge wisdom pyramid for a hierarchical presentation of data. Here are a few benefits of data visualization to take note of:

 

• Identifies Trends and Outlines of data
  
  
• Reinforces the numbers in the mind of your clients unforgettably
  
  
• Highlights your best statistics
  
  
• Make the data more digestible
  
  
• Illustrations render data more engaging

 

Level up your slide decks with a display of vital statistics in a cohesive manner. This article will guide you with ten tips to present your data like a pro. Let us get started.

 

Data-Driven Templates

 

Stock templates in PowerPoint are a thing of the past. If you want to stand out from the crowd, you must move on from static charts and graphs to dynamic data-driven templates. Choose from a multitude of sites online to endeavour awe-inspiring and stellar data templates. SlideModel hosts Data-driven charts, 3D Big Data Concept Cubes, Gantt Charts, Data-Driven Infographics, and much more. These templates save your time to visualize your data from scratch and supplement them with a professional look. 

 

Select Appropriate Charts

 

Take your business goals into consideration when forming a data presentation to convey your message correctly. Subsequently, select a chart that complements your topic. Use line charts to demonstrate trends and forecast patterns. Bar or column charts are best to show differences among components. Adopt the pie charts to show simple proportions and so on. Further, you must avoid the classic mistake of combining multiple visuals in one slide to avoid confusing your audience. 

 

Colour Scheme is the Key

 

All presenters must ensure to colour-code the data visuals of graphs, diagrams, infographics, and charts. You can use colours to emphasize points and show progression. A golden tip here is to complement light-coloured text and icons with dark backgrounds to provide a contrast. Firms can also design their data presentations aligned with their brand colours to make them more aesthetic. Data presentation with a rich and vibrant colour scheme is sure to dazzle your audience. Add context to your colours by fixing a colour for statistics like red for losses.

 

Highlight Your Best Statistics

 

Data slides are seldom about the data itself. They collect meaning only with adequately highlighted data. Every data composed chart or pie diagram has an illuminating zone. It reveals a number or range of data that is crucial to your topic. Focus on that profit percentage or cost cuttings with specific highlights. Your task as a presenter is to shade or label it differently for highlighting key findings and trends. Tweak the design of your emphasized visualizations in a different colour to make them more compelling.

 

Infographics Are The Next Big Thing

 

The last few years have seen a significant rise in the trend of infographics. Infographics in presentation templates are a powerful tool to combine visuals and textual information. Fewer words, more visuals, stellar iconography in infographics will make you a master of data presentation. Infographics include an additive charm with multiple data visualizations and a short narrative that are holistic. Infographics are interactive with their designs and aesthetic appeal that can make any data beautiful.

 

Synchronize Your Charts with a Good Title

 

Designate your slides with eye-catching titles that present your data more effectively. The first item that your audience notices in your slideshow is the title of the page. They must grasp the idea of the data visuals with just a glance at the title. Avoid using generic terms like Statistics or Numbers. Instead, use headlines such as ‘Mobiles Only for Generation X’ or ‘Digital Marketing Hits This Year’. Reinforce the point of your data with the title to create more impact. 

 

Organize your Data Visuals

 

While data presentations are an opportunity for you to show off your creativity pinnacle, they must remain functional rather than fashionable. Presenters often showcase multiple data charts and other visuals together in a bid to display every statistic. Declutter your data charts to present the chief findings of your analysis. Your audience must grasp the gist of your data visual in one glance. To polish your data more engaging, try switching visuals from one slide to another that keeps your clients engaged.

 

Tell a Story Through your Data

 

If you cast your data on the screen with some facts and figures, you might end up losing your investors. Pro presenters must provide a context to the data visuals to pitch their data presentation more powerfully. Visuals like infographics allow you to combine data and the narrative structure. Blend in icons, bold fonts, and data background to highlight your journey. Data in a story form resonates on a deeper level with the audience. 

 

Bear in Mind these Data Presentation Specifics

 

Make your data comprehensible by using clear-cut and complete language to identify the X and Y axes, bars, and other diagrams. Use fewer abbreviations that your clients might not know. A trick here is to always label your Y-axis horizontally with the components and your X-axis with the numbers. It makes the chart smoother to read. Label your graphs and charts with bold fonts for emphasis. Craft your data visuals as simple as you can for them to be easily decipherable.

 

Power BI for Fantastic Visuals

 

Business Intelligence tool Power BI is the best tool for visualization and analysis of data. Its dashboards and charts in designer slide templates can create an attractive business deck for your clients. Merge data from various sources with Power Query and build data models with Power Pivot. Its Power View lets you construct interactive charts and graphs for all your data needs. Utilize its personalized dashboards equipped with AI and harness real-time metrics. Once created, you can import these data visuals in your presentations. 

 

The End Line

 

Data visualization amalgamates both art and data science in a visually communicative format. Data, when presented with a visual appeal elevates the credibility of your point. Mesmerize your audience with stunning graphical representations of data with a myriad of charts. Uplift your reputation as a data presenter with the tips mentioned above and impress your clients today.